Introduction

The new left‑hand menu in Administration is designed to give you a better overview of the structure in Interaxo: Community → Workspace → Room. Instead of navigating through several different pages, you can now switch Community, Workspace and Room directly from the left menu.

This makes it easier to:

• see where you are before you make changes
• move between projects and rooms without unnecessary clicks
• reduce the risk of updating the wrong Workspace or Room

Below you’ll find a short guide to using the new left menu to navigate in Admin.

User guide

Structure of the left menu

The left menu is divided into three sections:

• Community (top)
• Workspace (middle)
• Room (bottom)

Each section shows:

• the name of the current selection
• an arrow on the right that opens a list when you want to switch

Under each section you’ll find menu items for settings on that level, for example:

• Under Community: Settings, Members, Distribution groups, Workspaces and rooms
• Under Workspace: Settings, Members
• Under Room: Settings, Members, Groups, Features, etc.

The active page is highlighted with a darker background in the menu.

How to switch Community, Workspace and Room

The principle is the same for all three levels:

1. Go to the Community, Workspace or Room section in the left menu.
2. Click the name or the arrow on the right().
3. A list opens with all items you have access to at that level.
4. You can:
   • scroll through the list, or
   • start typing in the search field to filter by name.
5. Click the item you want to switch to.

A check mark shows which item is active in the list, and the name is updated in the left menu.

Examples

• Switch Community: select the correct Community at the top – this controls which Workspaces and Rooms are available further down.
• Switch Workspace: select the workspace in the middle section – the menu under Workspace (Settings, Members) is updated for that workspace.
• Choose Room: select the room in the bottom section – the menu under Room (Settings, Members, Groups, Features, etc.) then applies to that room.

The breadcrumb at the top of the content area always shows which combination of Community → Workspace → Room you are currently in.

Navigate to the correct settings

When the correct Community, Workspace and (if relevant) Room are selected:

• Use Settings under Community for community‑wide settings.
• Use Settings under Workspace for workspace‑specific items such as metadata and workspace administrators.
• Use the menu under Room for room‑specific settings:
  • Settings – general room settings
  • Members – who has access to the room
  • Groups – groups and permissions
  • Features – for example File templates, Visual boards, Internal comments, etc.

Tips for safe and efficient use

• Start at the top: Always check that you are in the correct Community before changing anything at Workspace or Room level.
• Work your way down: Choose Community → Workspace → Room in that order before opening settings.
• Look for the highlight: The darker background in the left menu shows which page is active right now.
• Use search: If you have many Communities, Workspaces or Rooms, it’s often faster to type the name than to scroll.

The new left menu is designed to make it easier to keep track of where you are, and to reduce the risk of making changes in the wrong Community, Workspace or Room.