Introduction

By using Distribution Groups, multiple rooms across a community can be populated with a large amount of members in one go. In addition, Distribution Groups can be used for notifications and sharing content with all group members.

As a Community Administrator, you can administer distribution groups if the corresponding feature has been enabled for the community.

Note: Distribution groups cannot be used to assign access rights to its members.

Available functionality

Community Administrators can

• List all distribution groups in the community
• Open a distribution group
• Change a distribution group's Name and Description
• Create distribution groups
• Add community members to distribution groups
• Remove members from distribution groups
• Add a distribution group to multiple rooms
• See which rooms a distribution group has been added to
• Remove a distribution group from all/selected rooms

Room administrators can

• See the list of distribution groups added to a room
• Add a distribution group to a room in order to add all group members to the room
• Remove distribution groups from a room
• Make a distribution group a subgroup of room groups 
• Remove a distribution group subgroup from room groups
• Share content with distribution groups

By using the Interaxo Project client, Room members can 

• See the room member list with all distribution group members included on the Members tab
• See distribution groups added to the room
• Share content with distribution groups
  
  

Adding a Distribution Group to multiple rooms

As the Community Administrator, perform the following steps in the Administration client:

• Click the Distribution groups menu item
• Select a distribution group in question from the list
• Click the ADD DISTRIBUTION GROUP button to get the list of available rooms
  (the list contains all rooms the distribution group has not been added to) 
• Filter the list if desirable
• Select the distribution group's default role in the rooms
• Check all, or some rooms, to which you want to add the distribution group
• Select deviant roles for individual rooms, if expedient
• Click the ADD DISTRIBUTION GROUP button to add the distribution group to the rooms
  
  

Removing a Distribution Group from multiple rooms

As the Community Administrator, using the Administration client, perform the following steps:

• Click the Distribution groups menu item
• Select the distribution group in question from the list
• Click the SHOW ROOMS button to see the list of rooms to which the distribution group has been added
• Filter the list if desireable
• Tick off all, or selected rooms, from which you want to remove the distribution group
• Click the REMOVE button